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Inclement Weather Policy

The College’s campuses will only be closed at the discretion of the President or designee.

The College’s primary mission centers on training adults for careers.  The College’s weather calls during winter storms will more closely resemble cancellation decisions made by local business and industry than decisions made by the local school system.  As a general rule, the College will wait until frozen precipitation hits, begins to stick and is predicted to sufficiently accumulate before delaying and/or canceling classes.  In very few cases (such as 100% probability of heavy accumulation and forecast time beginning well before 8 a.m.), the College will make cancellation announcements the evening before a storm hits.

Cancelation of Workforce Development classes at off campus sites will be determined by site administrator.

Announcements

  1. No announcement means the College will operate on a normal schedule.
  2. Delayed Start.

When the College declares a delayed start due to inclement weather conditions, typically a one-or two-hour delay for staff and seated classes, employees are expected to report to work at the delayed start time.

If it is necessary to delay morning classes, the College will use 8 a.m. as a reference time for delays.  For example, "two-hour delay" will actually mean that classes will begin at 10 a.m. and continue thereafter on a regular schedule.  If it is necessary to delay evening classes, the College will use 5 p.m. as a reference time for delays.  A "one-hour delay," for example, will mean that all classes that would be in session at 6 p.m. would meet and conclude at their normal time.

Announcements on closings and delays by the College will be made by 6 a.m. for morning classes and before 4 p.m. for evening classes.  No announcement means we will operate on a normal schedule.

Attendance at off-site campus sites and Workforce Development programs will be determined by the VP of Instruction.

     3. College Closed

All classes and activities are cancelled. 

4. Virtual Day

On Virtual Days, employees are expected to work virtually from home unless specifically required to report to campus by their supervisor for purpose of assisting with snow removal or other essential functions.

Attendance at off-site campus sites and Workforce Development programs will be determined by the VP of Instruction.

     5. Early Dismissal

When the College declares an early dismissal due to inclement weather, an administrative designee will make the announcement over the email or text alert system.  Employees are free to leave campus and work virtually from home for the remainder of the day, unless specifically required to stay by the supervisor for the purpose of assisting with snow removal or other critical functions.

      6. Other Conditions

Specific inclement weather policies for clinical and other off-campus work experiences have been developed and may be obtained from program directors.

Accessing Inclement Weather Announcements

Students and employees may access the most up-to-date weather information on delayed starts, campus closures, or early dismissals in the following manners:

    1. College Website and social media sites
    2. College weather line at (828) 766-1213
    3. Local television and radio

Employees Who Do Not Report to Work During Inclement Weather.

If the College is open, employees are expected to report to work.  However, each employee must observe weather conditions in his or her area and determine whether it is unduly hazardous to attempt to drive to work when weather conditions are severe.  The College DOES NOT EXPECT ANYONE TO TAKE UNREASONABLE RISK WHILE ATTEMPTING TO DRIVE TO WORK.  However, employees will be charged vacation leave when they fail to report as scheduled if classes are held as usual or for a shortened schedule as announced. Accrued compensatory time may also be used to cover periods of absence due to inclement weather.

Pay During Delayed Starts, Campus Closures, and/or Early Dismissals.

When the College is officially delayed, closed or dismissed early due to inclement weather, full-time employees will receive their regular rate of pay for their regular scheduled hours not worked.  The employee shall not be charged leave for time lost due to the inclement weather, nor will their leave earned be affected.  However, certain employees specifically required to work by their supervisor for the purpose of assisting with snow removal or other critical functions will be charged leave for late reporting or failure to report to work when required by their supervisor.

  1. Employees on Approved Leaves of Absence

Closings or delays for inclement weather do not affect the status of employees on FMLA, Voluntary Shared Leave, Educational Leave, Civil Leave, Military Leave or Leave without Pay.  Leaves of absence are granted on the assumption that the employee will be unavailable to work regardless of an opening or closure.

Employees who are on previously scheduled annual leave or who are experiencing a short-term illness and using sick leave will not be charged leave when the campus is closed due to inclement weather.

  1. Recording Time off Due to Inclement Weather

Time off due to weather closing or delays cannot be counted as work time on an employee’s time sheet for non­exempt employees.  For example, if the College is closed for one day (equivalent to 8 hours), those eight hours not working cannot be counted as hours worked, or used as credit toward compensatory time. Compensatory time is based on hours worked over 40 that work week.  Campus closures are not counted as work days since the employee was not physically at work performing the job.

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