Since 1990, Mayland has had an on-going, integrated, and institution-wide planning and evaluation process.  The process is a participatory model based on the College Mission, Vision, Values, and Goals, as well as the annual priorities. All planning and evaluation efforts relate directly to accomplishing the College’s Mission.

STRATEGIC PLAN

The table below delineates the Annual Planning Process, the time frames, and the persons responsible.  The Planning Retreats and Planning Day are pivotal events to communicate to all employees of the College the vision and opportunities for the future.   Most importantly, these events reinforce the symbiotic process of planning and budgeting for the College to fulfill its Mission.

Time Frame	Annual Planning Processes	Persons  Responsible
March 1 – 15	Review of outcomes of the Annual Institutional Effectiveness Surveys and recommendations for improvements to the Administrative Council	Institutional Effectiveness Committee
March 1 – 30	Planning Retreats for the Administrative Council and/or Board of Trustees	Administrative Council
March 1 - 30	Departments’ end-of-year review of progress of past goals and documentation of progress, using the ACCESS software	Program Coordinators and Division Deans
April and May	Divisions’ Planning Retreats	Vice Presidents, Deans, and Program Coordinators
Planning Day – prior to summer term	Administrative Council’s presentation of  MCC priorities and divisional goals to all College employees	Administrative Council and Institutional Effectiveness Committee
June 1-30	Division Deans' and Program Coordinators’ development of new goals or carrying forward incomplete ones, in partnership with all department members	Program Coordinators with their entire faculty/staff
July 1-30	Development of report on year-end goals (IE Plan)	Planning and Research
July – October  Budget released from NCCCS	Distribution of any budget allotment above Base Budget based on College priorities and departmental goals. Unfunded priorities may be forwarded to the MCC Foundation.	Administrative Council

CURRICULUM COURSE EVALUATIONS
Timeframe	Process	Responsibility
Beginning of Fall Semester	Randomly choose 1/2 of the faculty to be evaluated in the Fall and the other 1/2 for the Spring.	Planning and Research
Midterm	Receive a copy of the final schedule and randomly select courses being evaluated.	P&R, Registrar
Choose up to two courses for each instructor and create a packet for each course including enough evaluation forms for the class and directions for filing out the form.
Six weeks prior to end of term	Begin visiting classes, asking instructors' permission before administering the evaluation.	P&R
After end of term	Deliver two (2) copies of all course evaluation results to the VP of Instruction.	P&R
Each Term	Evaluate ALL Distance Education courses and review findings with D.E. Cmte	P&R
Summer Term	Evaluate only Adjunct Faculty classes.	P&R

INSTITUTIONAL EFFECTIVENESS SURVEYS
Timeframe	Process	Responsibility
FACULTY/STAFF
Beginning of Fall Term	Print faculty/staff surveys.  Divide the survey into thirds (1/3) allowing 3 to 4 weeks for each section to be returned.	Planning and Research
End of Fall Term	Compile the qualitative and quantitative data.	P&R
Early Spring Semester	Present the data to the Institutional Effectiveness Committee.  The IE Committee reviews the data and makes recommendations to the Administrative Council based on the data.	IE Cmte
Spring	Post data from Faculty/Staff Survey to Mayland's web site.	P&R
STUDENT
Beginning of Spring Term	Request a curriculum schedule and randomly choose courses that will provide a sample of students from all programs.	P&R, Registrar
During the 1st 1/2 of Spring Term	Deliver the packets to the faculty of the chosen classes asking that they allow students to complete the survey.  Request that it be returned by midterm.	P&R
End of Spring Term	Compile that qualitative and quantitative data.	P&R
March	Present the data to the Institutional Effectiveness Committee .  The IE Committee reviews the data and makes recommendations to the Administrative Council based on the data	IE Cmte
Summer	Post data from Student Survey to Mayland's web site.	P&R