MCC Catalog

Academic RequirementsMCC Graduate

Instructional Services is responsible for curriculum programs and classes offered in degree, diploma, certificate and continuing education at Mayland Community College. This section of our online catalog outlines processes and procedures that affect students who attend classes at Mayland. Should you have additional questions, please feel free to contact us.

If you are seeking information on a specific academic program or division at MCC, please visit our Division Websites listed at the left.


Section Topics



General Education Core

General education at Mayland Community College is defined as that essential body of knowledge and skills that will enable all degree-level students to perform competently as employees and contributing members of society. The general education core will ensure that competence is gained in reading, writing, oral communication, fundamental mathematical skills, and the basic use of computers. Each degree-seeking student must complete the college-approved core of general education courses and demonstrate competence. Included in this core are the following requirements:

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Registration

Curriculum students are expected to register for courses on the dates specified on the calendar in the front of this Catalog. A $5.00 processing fee will be charged if a student registers after these dates.

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Faculty Advising System

Each student is assigned to a faculty advisor within the department he/she plans to enter. The name of his/her advisor will be included with his/her acceptance letter.

The faculty advisor is available to assist the student in planning a program of study and registering for classes.

While enrolled at Mayland Community College, the student is encouraged and may be required to seek out his/her faculty advisor as a continuing source of help.

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Course Load

Students enrolled for 12 or more semester hours during the fall or spring semester are classified as full-time students. Students enrolled for 9 or more semester hours during the summer are classified as full-time students. Normal course loads will vary from one curriculum to another and from one semester to another. Normal course loads are outlined by department in this Catalog. Students must have the permission of their advisors and the Vice President of Instructional Services in order to carry more than 18 credit hours. Students in the Associate Degree Nursing program are exempt from this maximum 18 credit-hour load.

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Attendance

Students are expected to be present and on time for all scheduled classes. Each course has an attendance policy, which will be issued to the student during the first week of classes. In case of inclement weather, students are responsible for making their own decisions about road safety. The student will be held responsible for all academic requirements regardless of class attendance. Students enrolled in mandated law enforcement training must meet attendance requirements as set forth in Title 12, Chapter 9 of the NC Administrative Code.

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Schedule Changes

Students may change their schedule of classes during the drop-add period (five days after registration day during the Fall and Spring semesters and three days after registration for the Summer semester) without academic penalty. Course changes must be processed by the advisor.

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Withdrawal Procedures

A student who withdraws from the College during any semester should first consult with his or her Admissions Retention Advisor (ARA).

To withdraw from the College, the student will use the following procedures:

  1. Obtain a drop-add form from the ARA and complete an exit interview.
  2. Complete the drop-add form by listing each course being dropped and secure the necessary signatures.
  3. Return completed form(s) to the Registrar’s Office by the specified date.

Unconditional Withdrawal

During the first third of any given semester, students may withdraw from a course by completing a drop form. Students withdrawing during this time will receive a grade of "W," which holds no academic penalty.

Conditional Withdrawal

During the second third of the semester, students withdrawing from a course must complete a drop form and will be given a grade of “WP” or “WF” at the discretion of the instructor according to the quality of the student’s performance.

No Withdrawal

During the final third of the semester, students will not be allowed to withdraw from registered coursework. Exceptions to this procedure will be granted only in extreme circumstances (for example, medical emergency) and must be approved by the instructor of the course, Division Dean, and Associate
Vice President of Instructional Services.

Administrative Withdrawal Procedures:

If a student has not been in contact with the instructor and has not attended class for a consecutive two-week period, an administrative withdrawal must be submitted by the instructor.

Steps For Submitting An Administrative Withdrawal:

  1. Administrative Withdrawal forms will be available in the Registrar's Office.
  2. The instructor must complete the form with the student's name, the course and section number, the
    grade, the last date attended, and the instructor's signature.
  3. Once completed, the withdrawal form should be returned to the Registrar's Office to be documented by the Registrar.
  4. The Registrar will provide a copy to the Financial Aid office.

Students administratively withdrawn during the first third of any semester will receive a grade of "W," which holds no academic penalty. However, a student who received any Title IV funds for that semester may be in a payback situation. During the second third of the semester, students being withdrawn will be given a grade of "WP" or "WF" at the discretion of the instructor according to the quality of the student's performance. Students who are withdrawn during the second third of the semester who have received Title IV funds may also be in a payback situation.

If a student has attended class through the final third of the semester, the student has earned the grade and the financial aid. No administrative drop will be required for the final third of the semester.

Due to financial reporting, once a student is administratively withdrawn from a course, he/she will not be allowed to re-enter the class for that semester.

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Curriculum Course Repetition Process

A student may repeat a curriculum course twice for which he or she earned a grade of “C” or higher. This statement means the student can take the course three times. A student wishing to repeat the same curriculum course more than twice (having already taken the course three times) shall enroll on an “audit” basis. Any exception must have the prior written approval of the Division Dean and the Vice President of Instructional Services.

When a student repeats a course, the last grade is recorded as the final grade for the course, and only the last hours attempted are counted in determining the student’s grade point average. However, the previous grade will remain part of the permanent record. The last grade earned will become the grade of record, even if it is a lesser grade.

Veterans cannot receive VA benefits for repeating courses previously passed with a grade of “D” or higher. Pell Grants will also not pay for a student to repeat a course previously passed with a grade "D" or higher.

Any student failing a prerequisite course must repeat and pass the prerequisite prior to taking the next course in the sequence. Any exception must have the prior written approval of the Division Dean and the Vice President of Instructional Services. A student must pass all required courses in the selected curriculum to be eligible for graduation.

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Course Substitutions

Course substitutions involve only courses in the same discipline, for at least the same credit hours, and where course content is substantially the same. Students may request a course substitution, which must be approved by the advisor, the Division Dean and the Vice President of Instructional Services. After the approval process, course substitutions are sent to the Registrar.

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Removal of Incompletes

An “I,” or “Incomplete,” grade indicates that a student has done passing work in a course but because of unusual circumstances, the student failed to complete some portion of the required work. Unless this incomplete is removed before the end of the succeeding semester, the “I” will automatically be changed to an “F.” This removal period can be extended only by the Vice President of Instructional Services. In the absence of the instructor, the Division Dean will set the criteria for the removal of an “I” grade.

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Previous College Credits

Credits transferred from another school may be substituted for Mayland Community College courses if the content of the courses to be transferred is substantially the same as that of the required courses. At least one-fourth (25%) of the credits required for a degree, diploma or certificate must be completed at Mayland Community College.

Credit from another regionally accredited institution with a grade below a “C” will not be accepted.

Credit for previous educational experiences, including credits from Mayland, that happened more than seven (7) years before the date of enrollment is not automatic but may be granted by the Registrar, in consultation with the Division Dean and Associate Vice President of Instructional Services.

Credits earned at another institution will not be considered in the computation of a student’s grade point average.

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Procedures For Transcript Evaluation

  1. An official transcript of post-secondary credits earned will be requested by the student to be released to Mayland Community College.
  2. The Registrar will evaluate all transcripts of previous education according to the above stated policies after receiving all post-secondary transcripts.
  3. Courses determined by the Registrar to be applicable to Mayland Community College credits will be recorded on the student's permanent record and designated as transfer credit(s). In questionable cases, the Registrar will consult the Division Dean(s).
  4. A copy of the student’s Transcript Evaluation Form listing the transfer credit will be sent to the student.

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Transfer of Credits to Other Schools

Credits earned in curriculum programs may frequently be transferred to other colleges and universities. Students planning to transfer to another institution prior to or after completion of a degree program at Mayland should consult a counselor in Student Development to determine the transferability of courses from Mayland to another institution.

Any student planning to transfer should obtain a catalog from other institutions to which he or she intends to transfer. By working closely with advisors and counselors at Mayland and other institutions, the student can maximize the likelihood of receiving credit for Mayland courses at another institution.

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Release of Transcripts

In accordance with the Family Educational Rights and Privacy Act of 1974, an official transcript of a Mayland Community College academic record will be released by the Registrar to a third party only upon receipt of a written request or a request through Linking Everyone Online (LEO) from the student-owner of the record. A transcript labeled “Student Copy” will be furnished directly to the student. Students should allow a reasonable time for the Registrar to respond to transcript requests.

Mayland Community College’s Privacy of Student Education Records Policy can be found on our website in the Student Handbook.

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Proficiency Examinations

Credit for past experience and/or education may be allowed if a student can demonstrate by examination the level of proficiency required in a particular course. The student should contact the instructor to initiate the course proficiency exam. The student may be directed to the department head or Division Dean in some instances. The
Division Dean has the authority to accept or deny such a request. For courses such as CIS 110
Introduction to Computers and OST 080 Keyboarding, signs will be posted and messages put on LEO indicating when those proficiency exams will be given. Proficiency exams may not be available for all classes. The proficiency examinations must be completed before the end of the schedule adjustment period of the semester.

After a student has successfully completed an examination and a determination has been made on credit to be awarded, the Division Dean will forward to the Registrar the student’s examination for inclusion in the student’s permanent academic record. A grade of “PR” will be given and no quality points will be awarded. Students should be aware that proficiency grades may not transfer.

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Credit For Experiential Learning

A student may present a file or portfolio of information to the respective Division Dean for the purpose of justifying academic credit for past experiences. The Division Dean will either forward the file or portfolio to the Vice President of Instructional Services and recommend the number of academic credits to be awarded or require the student to provide additional information on which to base a decision. A final determination on the credit to be awarded to the student will be made by the Vice President of Instructional Services upon receipt of the recommendation from the Division Dean. All documentation leading to the awarding of credit for experiential learning will be filed with the Registrar. Under no circumstances will more than 25% of the required hours for a degree, diploma or certificate be awarded for experiential learning.

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Credit for Military Training

The Guide to the Evaluation of Educational Experiences in the Armed Services will be used to evaluate military training. The Registrar will consult with the Division Dean and the Vice President of Instructional Services before awarding academic credit.

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Grading System

Student's work in curriculum courses is evaluated according to the letter-grade system. Course grades are recorded on the student’s transcript at the end of each semester. Grades for courses at the 100-level and above will be averaged according to grade point equivalents to determine the student’s academic standing. Grades for courses below the 100-level will not be calculated in the determination of the student’s overall grade point average for student transcript purposes. When a course is repeated, the last grade recorded is the final grade for the course, and only the last hours attempted are counted in computing total credit hours and in determining the student’s grade point average.

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Academic Forgiveness

Academic Forgiveness is available to Mayland Community College students. Academic Forgiveness does not affect work either taken at or transferred to another college. Academic Forgiveness is available only ONCE in a student's career at Mayland Community College.

  1. The student must apply for Academic Forgiveness no later than the end of the second term after re-enrollment at Mayland Community College.
  2. The student applying for Academic Forgiveness must make an appointment with a designated academic advisor.
  3. The designated academic advisor will explain the Academic Forgiveness Procedure:
    1. The student must meet all requirements for readmission to the selected certificate, diploma, or degree program.
    2. At least five (5) years must have elapsed between the end of the term in which the student was last in attendance and the term in which the student intends to re-enroll. Academic Forgiveness applies only to the coursework taken prior to the term of re-enrollment. Academic Forgiveness does not affect the grades earned after re-enrollment.
    3. The prior academic record will remain a part of the student’s transcript, but only grades “C” or better will be carried forward as a part of new program(s) to which the student is admitted.
    4. Granting of Academic Forgiveness will not affect student’s access to financial aid or scholarships from any source unless specific governmental or agency laws and/ or regulations prohibit such awards. A student who plans to receive any type of student aid should discuss the impact of Academic Forgiveness on his/her financial resources with the appropriate student aid advisor. It is the student's responsibility to notify the Financial Aid Office, if applicable.
  4. The student will then complete the Academic Forgiveness application (available from the Registrar).
  5. The designated academic advisor will make a recommendation concerning the granting of Academic Forgiveness. The application will then be sent to the appropriate Division Dean for review. Recommendations for approval will then be forwarded to the Vice President of Instructional Services for final approval.
  6. The application will be forwarded to the Registrar for processing and distribution to the appropriate
    academic advisor, financial aid officer, and the student. Grades for courses granted Academic Forgiveness will be in parentheses and will not be calculated in the determination of the over all
    grade-point-average for transcript purposes.

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Grade Interpretation

Grade
Explanation
Grade Point
Equivalent
A
 An honor mark assigned for work of highest quality.
4 points per
credit hour
B
 A mark assigned for work of above-average quality.
3 points per
credit hour
C
 A mark assigned for work of average quality.
2 points per
credit hour
D
 A mark assigned for work of minimum quality.
1 point per
credit hour
F
 A mark assigned for work below minimum quality.
0 points per
credit hour
I
 A special mark used only for students who cannot complete course work because of extreme hardship. The student must present a request for this mark to the respective instructor.
Not
Computed
PR
 Indicates that a student passed a proficiency examination to meet the requirements of the course.
Not
Computed
R
 Course Repeated
Not
Computed
S
 The student has met the requirements of the course satisfactorily.
Not
Computed
SP
 Indicates work of acceptable quality in a course that has not been completed.
Not
Computed
U
 The student has not met the requirements of the course satisfactorily.
0 points per
credit hour
W
 A mark assigned for students dropping a course during the first third of the semester
Not
Computed
WF
 Indicates that the student’s work is below minimum quality at the time of withdrawal.
0 points per
credit hour
WP
 Indicates that the student’s work is of acceptable quality at the time of withdrawal.
Not
Computed
WA
 Administrative withdrawal
Not
Computed
Y
 Audit
Not
Computed

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Academic Progress System


Academic Warning

A student whose cumulative Grade Point Average (GPA) falls below 2.00 will be placed on Academic Warning until a cumulative 2.00 GPA is achieved. The student:

  • is required to complete an Academic Progress Plan with the Vice President of Student Development before being allowedto take classes the next semester;
  • is encouraged to limit enrollment to 15 or fewer semester hours; and
  • will be placed on Academic Probation if he/she fails to achieve a 2.00 GPA for any semester.

Academic Probation

Academic Probation is a one semester classification for students on Academic Warning who fail to maintain a 2.00 GPA for any semester. A student on Academic Probation:

  • is required to complete an Academic Progress Plan, with the Vice President of Student Development before being allowed to take classes the next semester;
  • is required to limit enrollment to 13 or fewer semester hours;
  • cannot pre-register for the next semester; and
  • will be removed from Academic Probation after one semester, if he/she achieves a 2.00 GPA for the semester. The student will continue to remain on Academic Warning until he/she achieves the cumulative 2.00 GPA. If the student fails to achieve a 2.00 for the semester, he/she will be placed on Academic Suspension.

Academic Suspension

A student on Academic Probation who fails to achieve a 2.00 GPA for the semester will be placed on Academic Suspension. A student on Academic Suspension will be required to withdraw from Mayland for at least one semester. The second suspension will result in two required semesters of withdrawal.

After the semester of suspension, a student will be allowed to petition for readmission. The petition must include a justification for readmission statement prepared by the student. Readmission must be approved by the Vice President of Student Development. Upon re-enrollment, the student will be placed on Academic Probation.

A student on Academic Warning, Probation, or Suspension will be notified of this academic standing by a letter from the Vice President of Student Development. That letter will explain the steps described above.

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Academic Integrity Code

Mayland Community College expects every student, staff member, and instructor at Mayland to maintain the highest standards of academic integrity. The right to learn in a community free from academic dishonesty is crucial to the development of a college student. For this reason, the College will impose sanctions for instances of plagiarism or cheating, or any act which violates the academic integrity of the College. Students are encouraged to familiarize themselves with Mayland’s statement regarding violations of the Academic Integrity Code located in the Student Handbook.

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Academic Honors

In recognition of students with outstanding academic records, the President’s List, Dean’s List, and the Honors List will be published at the end of each semester. To qualify for the President’s List, a student must take a minimum course load of 12 semester hours credit and maintain a 4.00 grade point average with no incompletes. To qualify for the Dean’s List, a student must take a minimum course load of 12 hours credit and maintain at least a 3.50 grade point average with no incompletes. To qualify for the Honors List, a student must take a course load of 6-11 hours credit and maintain at least a 3.50 grade point average with no incompletes.

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Requirements for Graduation

A student is eligible for graduation when he/she (1) has satisfactorily completed the academic requirements of the curriculum; (2) has an overall grade point average of 2.0; and (3) has met all financial obligations to Mayland.

Students who plan to complete their requirements for graduation in the summer will be allowed to participate in the spring graduation ceremonies. It is the students responsibility to complete their required credit hours during the summer session.

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Honors

A graduating student who has earned an overall quality point average of 3.50 or higher on all work completed at Mayland will receive his or her diploma or degree with “honors.”

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